Group Accounts and Do You Need One?

Group accounts are a very handy tool for event organizers or team leaders with many people to manage for a travel event.  Group Accounts are a management and organizational tool for the group leader that needs to manage or oversee multiple teams, and people that will all be responsible for placing their own reservations.

You need a group account if…

• You have many people traveling to a single event, and you would like to be able to view who has booked their hotel rooms, when each person is arriving, and if anyone is sharing a room.

• If you have a grueling schedule that makes it difficult to manage and communicate with your group during daytime hours.  A group account allows you to log in 24-hours a day to see what is going on with the hotel bookings for your group, and see who needs to be contacted.  Save yourself time, and aggravation with a group account.

• If you need a personal assistant to make sure your travel group is ready to go when you are.  ALLSPORT Marketing will help you to manage everyone in your group, and we’ll even contact the folks who never seem to get around to booking their room until the last minute.

• If you are an event organizer who has incorporated ALLSPORT Marketing to handle the hotel negotiations and organization for your events. We can help you to manage your event attendees, communicate information, and you can see who is attending your event and who has booked a hotel room for the event in real time.

• Booking a whole season worth of events at one time?  Set up a Group Account for each event to oversee booking of hotel rooms for each event to be accessed directly from your own user account.  Just log in, and see what’s going on.

How do Group Accounts work?

Group Accounts are set up in a private area of the ALLSPORT Marketing website.  As a Group Leader, you may access your private group account with a user name a password. 

You may “invite” your group travelers to enter the private group area to make their reservations and review event specific notes that you have placed in your group section.  We can also “move” your group member reservations that have come through our website in other means into your group account so you can “see” them.  Either way – you know what your group is doing in real time.  Save time and aggravation by monitoring your group anytime – anywhere…even from work!

You can see who has booked their hotel room, when they arrive and depart, and if any team members are sharing a room, but you can’t see individual special requests or credit card information.  The system is completely secure, and each traveler may enjoy privacy while booking with your group.

How to set up your Group Account…

Just fill out the “Group Account Request” box on the ALLSPORT Marketing home page.  Let us know where your group is going, when, and how many hotel rooms you think you will need for your group.

Just complete this Group Account Request Form